Chapter 10: Discussion Forum

A Contract involves multiple stakeholders, such as its author(s), other team members, and Suppliers. Effective communication between these stakeholders is vital for the smooth execution of the event. GEP offers a Discussion Forum to facilitate communication and foster collaboration between the event’s participants.

Using the forum, you can initiate a group discussion with team members. Suppliers who accept your invitation to participate in the event can join the discussion.

A discussion forum consists of topics, which in turn contains the actual discussions where the stakeholders interact with each other.

To initiate a discussion: in the Contract:

1. On the top-right corner, click Discussion Form.

2. The group discussion topic is displayed. By default, the first topic, which is created by the application, has the same name as the Contract.

3. Select the required participants and click Save.

4. To create a topic, click the Create new.

5. The  Create New slider is displayed.

6. Enter the Topic Name and click Save.

7. Similarly, to create a discussion, click the Create new.

8. Select the Discussion option in Create New slider.

9. Enter the discussion name and select the topic to associate with the discussion.

10. Select the team members and Suppliers who can access the topic.

Note: To create an internal discussion, select the Internal Discussion checkbox.

11. Click Save.

12. Click the Add Attachment    icon to attach documents, if any.

13. To post your messages or replies in the discussion, in the right pane of the page, click the discussion title.

14. When a supplier replies your message, only the you and team members can view the reply. Other suppliers cannot view it. In an internal discussion, all the team members can view a posted message.